Recruit Robin ("we", "our", "us") respects the privacy of its website visitors, business partners and all data subjects (collectively, "Users", "you", "your") whose information we process on our website and inthe context of the products and services (collectively, "Services") we provided. We embrace full transparency regarding the processing of personal information, its purposes and modalities and the possibilities to exercise your data subject rights in the best possible way.

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1. Who we are

Robin is a trademark of Recruit Robin B.V., having its registered office at Europalaan 400, 3526KS Utrecht, and registered in the trade register of the Dutch Chamber of Commerce under number 68461925. ‍

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2. What personal information we collect

The type of personal information we collect depends on your relationship with us and the Services we deliver. To that end, we may collect the following personal information about you:

• Personal contact information, for example, names, place/area of residence, e-mail addresses, phone numbers, etc.;

• Personal identification information, for example, copies of identity document, social media names;

• Pseudonyms, or other indirect identifiers, for example, IP address, device IDs, and other pseudonymous identification numbers;

• User names, passwords, and other login data;

• Personal education information, e.g. information on your professional experience, qualifications, diplomas, and certificates.

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3. How we collect personal information

We may collect personal information directly from you, for example, via our website or in the context of the Services we deliver. We may also collect publicly available information about you through online sources, such as, career networks or job boards. On occasion, if we have obtained your informed consent in advance, we may also collect information through cookies, social media plugins, or similar technologies.

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4. How we use your personal information

Personal information we collect from you will be used for the purposes for which you have provided it and might be further used for statutory or other legitimate purposes only. As an example, if you make use of our service contact form on our website, we will use the information you provided in the first place to respond to your service request. We might further use that information to improve the quality of our customer service process.

Information that has not been obtained from you directly will be used by us only after a careful assessment of our interests against your privacy rights. This includes a check on whether you could reasonably expect that processing of your personal data may take place in the given context.

Lawfulness of the processing is one of the main principles with regard to the processing of your personal information. We rely on the following legal processing grounds for the purposes where we process your personal information:

5. Sharing your personal information

To be able to provide you with the best possible services and further our business operations, we may share certain information internally or with selected third parties. There might also be a certain statutory or legal obligation that we believe in good faith requires us to disclose your personal information externally. Categories of recipients that we might share data with include:

• Employees - for example, for supporting the development, delivery, and improvement of our services and providing the underpinning technology;

• Service providers - for example, for service development, or managing or hosting services and/or underpinning technology for the Services we are providing;

• Recruit Robin’s use and transfer of information, received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

• Business partners - to the extent they have expressed interest in or use one of the services we provide;

• Other parties - that might be needed for external audit, compliance, risk management, corporate development, and/or corporate governance-related matters;

• Governmental authorities and regulators - as required under applicable law.

Whenever we share personal information internally or with selected third parties, we have appropriate data protection and privacy safeguards in place in accordance with applicable laws.‍

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6. How long do we keep your personal information

Your personal information will be processed to the extent and for the time necessary to achieve the purposes for which the information is collected. We are committed to the principle of storage limitation and hold data your data in accordance with our data retention policy and applicable laws.

When we no longer need your personal information, or we are required by law to erase it, we will take all reasonable steps to remove it from our systems and records or take steps to properly anonymize it so that you can no longer be identified from it.‍

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7. How we protect your personal information

We have put in place a robust information security policy that sets the standards across our business to keep your data safe. We take appropriate technical and organizational measures to ensure the confidentiality, integrity, and availability of your personal information and the way it is processed.‍

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8. What are your rights

We will grant your data subject rights under applicable laws, including the European data protection regulation ("GDPR"). Subject to the GDPR, these rights may include the following:

• Right of access (‘getting an overview of your personal information’) - you have the right to get an overview of your personal information that we process.

• Right to rectification (‘correct your personal information’) - in case your personal information is inaccurate or incomplete, you have the right to rectify or complete your personal information.

• Right to erasure (‘right to be forgotten’) - under certain circumstances and to the extent permitted by applicable law, you have the right to request deletion of your personal information.

• Right to data portability (‘transfer your personal information’) - under certain circumstances, you have the right to ask us to transfer your personal information directly to you. On your request, and where technically feasible, we will transfer your personal information to another party of your choice.

• Right to restrict processing ('stop processing') - under certain circumstances, you have the right to request restriction or ceasing of processing of the personal information we hold about you.

• Right to object ('challenge to the processing') - under certain circumstances, you have the right to object to the processing of your personal information. The reasons for objection should relate to your particular situation, and be related to a processing based on the legitimate interest condition. We will then no longer process the personal information, unless we can demonstrate compelling reasons otherwise.

• Withdraw Consent ('stopping processing based on the processing ground of 'consent') - you have the right to withdraw your consent to the processing of your personal information based on the processing ground of 'consent' at any time.

To exercise your rights and/or for any other questions about the handling of your personal information, we refer you to the contact details of the 'How you can contact us' section below.

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9. Use of cookies

Cookies or similar techniques (collectively, “Cookies”) are small text files or pixels, which might be stored on your computer or mobile device. Cookies may be necessary to facilitate website browsing or making it more user-friendly. Third-party Cookies may collect information to analyze personal browsing behavior.

We use Cookies to optimize our websites and analyze website traffic. On occasion, if we have obtained your informed consent in advance, we may use third-party Cookies, notably social media plugins, to enable you to share ideas and information related to us instantly and for your own marketing purposes.

We may use Cookies belonging to one of the three categories listed below. Our website cookie banner facilitates you to manage your preferences of the non-mandatory cookie categories.

• Necessary Cookies - Necessary Cookies are required for the website to function properly, or to enable additional functionality of the website. Consent of the User is not required.

• Statistical & Analytical Cookies - Statistical Cookies help website owners to understand how visitors interact with websites by collecting and reporting information at an aggregated level. Analytical Cookies might also support analytic services that help to improve the website’s functionality and user experience. Consent of the User might be required, depending on the Cookie configuration.

• Marketing Cookies - Marketing Cookies are applied to collect insights and to issue personalized content and advertising on our and other websites. Consent of the User will be required.

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10. Links to other websites

Our websites may contain links to other third-party websites, which may have privacy and cookie notices that differ from ours. We are not responsible for the collection, processing, or disclosure of personal information collected through other websites.

We are also not responsible for any information or content contained on such websites. Links to other websites are provided solely for convenience. Your usage and browsing on any such website is subject to that website’s own policies. Please review the privacy and cookie notices posted on other websites that you may access through links on our website.

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11. How you can contact us

If you have any questions about how we process your personal information or want to exercise one of your data subject rights, you can contact us by e-mail, postal mail, or phone, using the following contact details:

Recruit Robin, att. Mr. A. Schilder, Europalaan 400, 3526KS Utrecht, The Netherlands, e-mail: privacy@recruitrobin.com, phone: +31 (0) 303039211.

In response to a request, we might ask you to verify your identity if needed, and to provide additional information that helps us to understand your request better. If we do not grant your request, whether in whole or in part, we will explain why.

If you feel we are unresponsive or disagree with our data privacy practices, you can also file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

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12. Updates to this notice

From time to time we may update this Privacy and Cookie Notice. When making changes to this Notice, we will add a new date to the new Privacy and Cookie Notice.

This version was created on 06-06-2024.